[1. CALL TO ORDER/ROLL CALL]
[5.A. PRESENTATION OF PERSONNEL]
[6. CONSENT AGENDA]
[7.A. FIRE CHIEF'S REPORT – CHIEF BRANDHUBER]
[00:21:56]
[00:22:07]
IT IS SUPER COOL. HIS LOVE FOR PEOPLE. HE HAS SINCE GOT A NURSING DEGREE. HIS DREAM WAS TO GET A BACHELOR'S IN NURSING, AND SO HE DID[00:22:17]
ALL WHILE HAVING A FAMILY AND WORKING WITH US, WHICH CAN'T BE EASY BECAUSE WE MADE FUN OF HIM A LOT WHEN HE SAT AND STUDIED ALL DAY LONG[00:22:28]
HE ALSO WON'T TELL YOU, BUT THE STATE RECOGNIZED HIM AS THE TOP NURSING STUDENT IN THE STATE THAT YEAR. THAT DOESN'T GO FOR JUST THE SCHOOL HE WAS IN, THAT WAS A STATE THING.[00:22:39]
HAD TO FIND THAT OUT FROM MY DAUGHTER-IN-LAW, WHO WAS IN THE CLASS WITH HIM, AND HE ALSO OBVIOUSLY GRADUATED TOP OF HIS CLASS IN THAT. SO NOT ONLY IS HE HANDSOME, CHARMING, HE'S ALSO EXTREMELY SMART. WE'RE SUPER PROUD OF JUSTIN. HE'LL PROBABLY BE A DOCTOR SOMEDAY. I CAN'T WAIT BECAUSE I'M GETTING TO THE POINT WHERE I'M GOING TO NEED HIM A LOT SO THOSE ARE SOME OF THE THINGS HE'S DONE WHILE WORKING HERE, HE WORKS FULL-TIME IN THE HOSPITALS AS WELL AND HE NEVER QUITS AS FAR AS A FRIEND, HE'S MY BEST FRIEND WE VACATION TOGETHER, GOT TO GO TO HAWAII WITH HIM AND HIS AMAZING WIFE, HUNG OUT WITH MY DAUGHTER UP THERE, WHO I THINK LIKES HIM BETTER THAN ME, WHICH IS UNDERSTANDABLE FOR A DAUGHTER. BUT ANYWAYS, JUSTIN, SUPER PROUD TO BE YOUR FRIEND. AND WORK WITH YOU EVERY DAY. AND THANKS FOR HOLDING OUR CREW TOGETHER AND BEING THE MAN YOU ARE IS SUPER APPRECIATED.[00:25:10]
CONGRATULATIONS.OKAY, OUR NEXT CONTESTANT FOR 20 YEARS. CAPTAIN NICK BOONE, WOULD YOU LIKE TO DO THE HONORS FOR ENGINEER SHANE VAN DAREN? I'LL TRY NOT TO GOOD MORNING, EVERYONE. DID NOT PLAN ON DOING A LITTLE PUPPET SPEAKER TODAY I'M HAPPY TO RECOGNIZE SHANE. BUT I DID BRING THE BEST PUBLIC SPEAKER IN DISTRICT FOR YOU GUYS
[7.B. COMMUNITY RISK REDUCTION DIVISION’S REPORT - ASSISTANT CHIEF PERRY]
RYAN SATHER, HE WAS GOING TO READ A LITTLE SOMETHING IS THERE A CLOCK IN HERE? I DON'T THINK SO. WE MIGHT BE HERE A LITTLE LONG. I HOPE NOBODY NEEDS TO BE ANYWHERE. I'LL KEEP IT SHORT, MAYBE 30 MIN. AM I EVEN ON AND HERE WE GO.NEED A HOSE STRAP CUT? CALL SHANE. NEED A FIELD DRESS AN ELK? I'M GOING TO CALL SHANE.
IF HE EVER SAYS I'VE GOT JUST THE THING, YOU CAN BE SURE IT'S ALREADY IN HIS POCKET. HE'S ALSO THE UNOFFICIAL DEPARTMENT EXPERT ON ANYTHING THAT GOES WHAT? MENTION A FIREARM, KNIFE, OPTIC, OR A PIECE OF TACTICAL GEAR. DEER GEAR WITHIN 100 FEET OF HIM, IF YOU'VE JUST ACTIVATED SHANE MODE IT DOESN'T MATTER IF HE WAS DEAD ASLEEP IN THE RECLINER 5 SECONDS EARLIER, HIS EYES POP OPEN, HE JOINS THE CONVERSATION, AND SUDDENLY YOU'RE GETTING A 30-MINUTE MASTERCLASS PRESENTATION ON SOMETHING YOU NEVER KNEW YOU SIGNED UP FOR.
THE BEST PART ABOUT SHANE, THOUGH, HE'S ALWAYS WILLING TO HELP WHETHER IT'S LENDING A HAND AROUND THE STATION, HELPING A CO-WORKER, SHARING HIS KNOWLEDGE HE'S SOMEONE ON THE CREW THAT WE CAN ALWAYS COUNT ON HE'S JOINED HERE TODAY BY HIS LOVING WIFE, MEREDITH WHO MET SHANE AND FLAGSTAFF AT NAU. THEY WERE MARRIED IN SNOWFLAKE, ARIZONA IN 2004. THEY HAVE 5 BEAUTIFUL CHILDREN SITTING RIGHT THERE. RILEY, BEVERLY, CHELSEA, WHITNEY, AND SIERRA. CONGRATULATIONS TO YOU ALL ON THIS 20-YEAR ACCOMPLISHMENT GOT TO GIVE DAD A NICE HANDSHAKE EARLIER RIGHT BEHIND HIM AND HIS MOM. WELCOME. THEY JUST DROVE IN FROM SNOWFLAKE AS WELL.
I'M GOING TO PASS THE MIC OVER TO BOONE FOR SOME MAJOR ACCOMPLISHMENTS IN HIS PROFESSIONAL CAREER.
GIRLS, GIRLS GIRLS DID WE MENTION HE'S A FAMILY MAN?
[00:30:04]
CONGRATULATIONS OKAY, NOW WE HAVE A 10-YEAR RECOGNITION. I WAS LOOKING FOR THE MUSTACHE, AND NOW I SEE IT. CAPTAIN WARD OFF, WILL YOU COME UP? FOR FIREFIGHTER DEREK BRODEKER.HOW'S THIS? I'VE BEEN TOLD I'M SUPPOSED TO PROJECT AT TIMES. NOT REAL GOOD AT THAT.
SO I'LL GET THROUGH THIS GOING DOWN DEREK'S CAREER BEGAN HIS CAREER AUGUST 1ST, 2016 AS A FIRE INSPECTOR APPRENTICE.
HE THEN BECAME A FIRE INSPECTOR ONE YEAR LATER.
APPLIED FOR AND WAS ACCEPTED INTO THE FIRE ACADEMY IN 2021.
SOME OF HIS PERSONAL ACCOMPLISHMENTS, FIRE INSPECTOR WON IN 2017.
VERY GOOD COMPLETED THE FIRE ACADEMY IN 2021. JOINED THE Y LAND TEAM IN JUNE OF 2022.
COMPLETED THE DRIVER OPERATOR CLASS IN 2024. AND EARNED DRIVER OPERATOR QUALIFICATION IN 2025.
OKAY, SO HERE'S SOME ADDITIONAL NOTES FROM HIS PEERS.
DEREK STARTED HIS CAREER WITH GOLDER AS A FIRE INSPECTOR. HIS KNOWLEDGE ON BOTH SIDES OF THE PLAYING FIELD HAS PAID DIVIDENDS IN TRAINING PERSONNEL DEREK BRINGS A FUN TIME TO THE CREW AND HIS INFECTIOUS POSITIVITY SPREADS LIKE A WILDFIRE THROUGHOUT THE STATION.
AND AND THE LAST ONE HERE, HE IS THE COOLEST NERD I KNOW.
[7.C. SUPPORT SERVICES DIVISION’S REPORT - ASSISTANT CHIEF CESAREK]
YEAH.[00:37:57]
BACK TO THE WORK. THEY'RE GOING TO MOVE ON TO ITEM SIX CONSENT AGENDA.WE HAVE A MOTION. A SECOND MOTION AND SECOND. ALL IN FAVOR SAY AYE. AYE. OPPOSED, NO. MOTION PASSES. ITEM SEVEN A FIRE CHIEF'S REPORT. CHIEF.
[7.D. EMERGENCY MEDICAL SERVICES & FIRE RESPONSE DIVISON’S REPORT – ASSISTANT CHIEF GRISSOM]
YOU HAVE MY REPORT. THE ONLY THING I'D LIKE TO ADD IS, YOU KNOW, EVERYONE AT OUR DISTRICT WORKS VERY HARD AND, IS OUT THERE DOING MANY GOOD THINGS. I WANT SPECIFICALLY TO RECOGNIZE CHIEF PERRY, ACTING FINANCE DIRECTOR JEFF SARGENT AND THE WHOLE FINANCE TEAM. THEY HAVE BEEN WORKING SO HARD ON THINGS, AND ALMOST EVERY FRIDAY, I COME BY THE OFFICE, BECAUSE IT'S A LITTLE QUIETER, AND I CATCH UP ON STUFF, AND I ALWAYS LOOK DOWN, AND I ALWAYS HAPPEN TO SEE MR. SARGENT, OR SHELBY WORKING HARD. SO I JUST PUBLICLY WANT TO THANK THEM FOR THEIR EFFORTS AND WHAT WE'RE UNDERTAKING TO PRESENT NOT ONLY TO THE BOARD, BUT TO THE PUBLIC GOOD, ACCURATE, AND TRANSPARENT REPORTS, AND I'M AVAILABLE FOR ANY QUESTIONS ON MY REPORT.SO I JUST WANT TO ASK A QUESTION ABOUT THERE'S A SITUATION ABOUT A1.
IS IT MORE EFFICIENT IN MAKING RECORDS REQUESTS? USING A1, BECAUSE IT SAYS HERE, HUH? AI, I MEAN AI. WHAT'D I SAY? A ONE AI SAYS HERE IT TOOK A WEEK TO FINALLY GET IN TOUCH WITH A REAL PERSON TO OBTAIN THE DOCUMENTATION. THE DISTRICT REQUIRED AI IS NOT MORE EFFICIENT IN USING
[00:40:08]
THE PERSON TO SUBMIT RECORDS REQUEST MADAM CHAIR, MEMBERS OF THE BOARD, THE REASON WHY I MENTION THAT TO YOU IS WE RECENTLY RECEIVED A RECORDS REQUEST THAT WAS FULLY, ARTIFICIAL INTELLIGENCE. SO, THE SUBMISSION WAS AI, THE ACTUAL FOLLOW-UP CALLS WERE AI, AND THE DISTRICT REQUIRES A NOTARIZED SIGNATURE OF THE PATIENT ON ALL HIPAA REQUESTS JUST TO VERIFY THE IDENTITY OF THE PATIENT. AND IN THAT CASE, THEY SUBMITTED THE HIPAA, BUT THEY DIDN'T SUBMIT THE NOTARIZED SIGNATURE OF THE PATIENT. SO WHEN WE TALKED TO AI, IT DOESN'T RECOGNIZE OUR ADDITIONAL REQUEST. SO THAT'S WHY IT TOOK ADDITIONAL TIME. SO THE LAW FIRM THOUGHT THEY WERE BEING EFFICIENT BY USING AI TO SUBMIT A REQUEST, BUT IT ACTUALLY TOOK LONGER. BUT THE REASON WHY I MENTIONED THAT TO THE BOARD IS BECAUSE THAT'S WHAT WE SEE AS THE TREND FOR ADDITIONAL RECORDS REQUESTS WE SEE LAW FIRMS GOING TO AI. SO HOPEFULLY THEY STREAMLINE THAT.BUT THAT'S SOMETHING THAT'S ON THE HORIZON OKAY. ANYBODY ELSE HAVE ANY QUESTIONS? I JUST I JUST WANTED TO SAY I I WANTED TO ASK SHANNON IF THE CHANGES TO THE REPORTING, THE BOARD SERVICES WAS A RESULT OF JENNY'S CLASS AND IS THAT WHERE THOSE CAME FROM?
[8.A. DISCUSSION AND POSSIBLE ACTION REGARDING POLICIES: 713- ARTIFICIAL INTELLIGENCE (AI), AND 1030- OCCUPATIONAL EXPOSURE AND WORK-RELATED INJURY REPORTING]
MADAM CHAIR, BOARD MEMBER SCHELLENBERGER. THE CHANGES IN THE REPORTING METRICS FOR THE BOARD SERVICES WAS DUE TO ADDITIONAL METRICS THAT WE'LL BE REPORTING THIS FISCAL YEAR. WE REVIEWED OUR METRICS FOR LAST YEAR AND A LOT OF THEM WERE 100%. WE DIDN'T SEE THAT AS AN EFFICIENT REPORTING METRIC TO CONTINUE TO REPORT THE SAME THING EVERY MONTH, SO WE ARCHIVE SOME OF OUR PREVIOUS METRICS THAT WE REPORTED, AND WE CHANGED THEM OUT FOR SOME ADDITIONAL METRICS THAT WE THOUGHT WOULD BE OF, MORE IMPORTANCE TO THE BOARD THANK YOU.I HAD A COMMENT TO CHIEF, I WOULD LIKE TO CONGRATULATE YOU ON THE NEW PROGRAM, THE TAILBOARD TALKS.
TRYING TO GET MORE AND MORE INFORMATION OUT TO THE RANK AND FILE AND THE BOOTS ON THE GROUND AND THE MEDICS LETTING THEM BRING FORWARD THEIR QUESTIONS AND HAVING TIME AND YOU'RE, YOU KNOW COMMITTED TIME TO ANSWER QUESTIONS THAT THEY HAVE ABOUT THINGS THAT ARE GOING ON. SO THANK YOU FOR THAT. COULD YOU GIVE US A LITTLE BIT OF SUMMARY ABOUT HOW THAT FIRST ONE WENT? MADAM CHAIR, BOARD MEMBER, THANK YOU. I WANT TO GIVE KEITH HOLLAND CREDIT FOR PUSHING ME TO DO SOMETHING. I KNOW THAT I SHOULD HAVE DONE AND SOMETIMES IT TAKES THAT PUSH FROM OTHERS. I THINK IT WAS VERY SUCCESSFUL FOR THE FIRST ONE, AND I'M LOOKING FORWARD TO IT BUILDING IT WAS A TEAM EFFORT, AS ALWAYS. IT WAS GREAT WITH THE SUPPORT. LYDIA AND SAM WERE THERE TO THE TAPE STILL THERE TO MAKE SURE I DIDN'T WALK OUTSIDE THE VIDEO AREA. WE DID GET SOME QUESTIONS SUBMITTED. I BELIEVE IT'LL CONTINUE TO GROW, AND WE'RE COMMITTED TO DOING IT AS IT CONTINUES TO GROW. THANK YOU.
PRESIDENT JONES, DO YOU HAVE ANYTHING TO REPORT? MADAM CHAIR, MEMBERS OF THE BOARD, GOOD MORNING. IT'S NICE TO SEE Y'ALL. I HAVE A FEW THINGS TO REPORT TO YOU GUYS. WE JUST SENT A COUPLE PEOPLE OUT TO DALLAS FOR THE ANNUAL IFF CONFERENCE. WE HAD A COUPLE OF THEM SIT IN ON A COMMITTEE THAT
[8.B. DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION NUMBER 2026-0011, A MEMORANDUM OF UNDERSTANDING BETWEEN GOLDER RANCH FIRE DISTRICT AND NORTH TUCSON FIREFIGHTERS’ ASSOCIATION OF LOCAL 3832]
KIND OF DIRECTLY RELATES TO THE BOARD AND TO THE DISTRICT ON THE FIRE TRUCK CRISIS. IT LOOKS LIKE THE ATTORNEY GENERAL IS GOING TO TAKE ON A CASE, HOPEFULLY TO LOOK INTO WHY THE TIMEFRAMES ARE FOR THE TRUCKS BEING BUILT AS WELL AS THE PRICE HIKES SINCE BASICALLY 2020. SO, WE JUST, THOSE TWO JUST GOT BACK FROM DALLAS LAST WEEK. SO I WANT TO GIVE YOU THAT. AND THEN, I DON'T KNOW IF YOU'VE SEEN ANY OF THE PROPAGANDA ON PROP 143. IT WAS A BIG THING FOR LABOR GROUPS. IT DID GET KILLED IN THE COURTS SO IT WILL NOT BE ON THE BALLOT LIKE IT WAS SAID. AND THEN THE LAST BUT NOT LEAST IS WE'RE GETTING ALL OF THE LABOR DAY DINNERS FOR THE CREWS PUT TOGETHER AND WE'LL BE DISTRIBUTING THOSE IN THE NEXT COUPLE OF WEEKS.THANK YOU. MADAM CHAIR, SORRY. IF I COULD TAG ON TO WHAT PRESIDENT JONES SAID. WE ACTUALLY HAVE A MEETING ON WEDNESDAY AFTERNOON WITH SOME OF THE FIRE CHIEFS AND ARIZONA FIRE DISTRICTS WITH THE ARIZONA STATE ATTORNEY GENERAL OVER THIS TOPIC THAT PRESIDENT JONES BROUGHT UP ABOUT WHAT ARE WHAT THE DISTRICTS CAN DO SO I WILL REPORT BACK AFTER THAT MEETING IF ANY PROGRESS IS MADE.
[00:45:02]
AND THEN THE LAST THING I FORGOT TO ADD IS CHIEF'S ERIC IS DROPPING OFF BOTH OF HIS KIDS UP IN UTAH. SO SITTING IN FOR HIM TODAY IS CHIEF CHIEF RUTHERFORD. SORRY, TONY OKAY, SOUNDS GREAT. THANK YOU.NEXT WE HAVE COMMUNITY RISK REDUCTION DIVISIONS REPORT. CHIEF PERRY MADAM CHAIR, MEMBERS OF THE BOARD, TWO THINGS I'D LIKE TO HIGHLIGHT AND THEN I'D LIKE TO HAVE CHIEF WILSON COME UP AND KIND OF PRESENT SOME STUFF ABOUT THE CRT PROGRAM. FIRST THING IS WE WERE PULLING SOME STATISTICS FOR THE CHIEF TO MEET WITH THE TOWN OF BORAL VALLEY MAYOR AND THE UPCOMING MAYOR LAST WEEK, AND WE FOUND IT REMARKABLE. LAST FISCAL YEAR WE HAD JUST IN THE TOWN OF ORO VALLEY, 592 EVENTS THAT WE ATTENDED THROUGH PUBLIC EDUCATION, THROUGH CREWS SHOWING UP, THINGS OF THAT NATURE. AND THAT TOTALS 41,952 PUBLIC CONTACTS THAT WE HAD SO NEEDLESS TO SAY, OUR PRESENCE OUT IN THE COMMUNITY IS REALLY VERY PROLIFIC. WE'RE DOING A GOOD JOB OF GETTING OUT THERE AND TALKING TO THE PUBLIC. SO I THOUGHT THAT WAS PRETTY NEAT, SOMETHING I WANTED TO HIGHLIGHT.
THE OTHER THING, AND THIS IS GOING TO PREEMPT OUR END OF WEEK REPORT, BUT I WANT TO SAY CONGRATULATIONS PUBLICLY TO BRENDA DRUK. UNFORTUNATELY, SHE'S NOT HERE. BUT SHE'S BEEN THE CLASS COORDINATOR FOR THE ARIZONA STATE FIRE SCHOOL FIRE ALARM AND DETECTION CLASS FOR MANY, MANY YEARS.
IT WAS JUST RECOGNIZED BY THE INTERNATIONAL CODE COUNCIL AS A CLASS THAT WILL GIVE PREFERRED CONTINUING EDUCATION CREDITS FOR INTERNATIONAL CODE COUNCIL CERTIFICATIONS AND THINGS OF THAT NATURE. SO HUGE ACCOMPLISHMENT. PRETTY COOL THAT WE HAVE PEOPLE FUNCTIONING AT THAT LEVEL. AND OUR FIRE PREVENTION DIVISION DOES A GREAT JOB AS FAR AS BEING INVOLVED IN THE STATE, SO VERY PROUD OF THEM, VERY PROUD OF HER.
AND THEN I WOULD LIKE TO ASK CHIEF WILSON UP TO THE STAND TO TESTIFY, I MEAN, TO PRESENT ABOUT THE SUCCESS OF THE CRT PROGRAM.
ONE OF THE THINGS WE LOOKED INTO WAS THE UNIT AVAILABILITY WITH THE CRTS IN SERVICE OVER A 6 MONTH SPAN VERSUS SIX MONTHS WITHOUT THEM IN SERVICE. WE SAW A 2% INCREASE IN AVAILABILITY DISTRICT-WIDE WITH THE CRTS IN SERVICE. SOME STATIONS LIKE 372 8% INCREASE IN BEING AVAILABLE FOR EMERGENCY CALLS, 377 WAS ALMOST 10
[8.C. DISCUSSION AND POSSIBLE ACTION REGARDING THE GOLDER RANCH FIRE DISTRICT RECONCILIATION AND MONTHLY FINANCIAL REPORT]
BEING AVAILABLE FOR EMERGENCY CALLS. WHICH IS PRETTY AMAZING.AS YOU CAN SEE, FOR THE MONTH OF JULY THE CRTS RAN 203 CALLS, WHICH IS A LITTLE BIT OF A DIP COMPARED TO THE PREVIOUS MONTHS. A COUPLE OF FACTORS THAT FACTORED INTO THAT. WE BROUGHT IN 6 NEW CRTS IN THE MONTH OF JULY. THEY WEREN'T ON BOARD YET, SO WE HAD 5 OR 6 DAYS WHERE WE DIDN'T HAVE A UNIT IN SERVICE. HOPEFULLY, THAT'S BEEN MITIGATED NOW THAT WE'VE BROUGHT SIX NEW MEMBERS ON BOARD. BUT WE ALSO, SINCE THE CONCLUSION OF THE LAST ACADEMY, WE HAVE HAD THE OPPORTUNITY TO PUT SOME UTILITY TRUCKS IN SERVICE THAT HAVE RAN PUBLIC ASSIST CALLS IN CONJUNCTION WITH THE CRTS. SO THEY'VE KIND OF TAKEN SOME OF THE WORKLOAD OFF SO WE RAN SOME CALLS OR SOME DATA FOR THE ENTIRE MONTH OF JULY, NOT JUST WHILE THEY WERE IN SERVICE, BUT FOR 24 H THE WHOLE MONTH, JULY 1 TO JULY 31ST.
AND THE CRT TRUCKS RAN 33% OF THE CALLS, EVEN THOUGH THEY WERE IN SERVICE ONLY FROM 8 TO 5. THE UTILITY TRUCKS RAN 40% AND THE SUPPRESSION UNITS RAN 27%.
WE RAN THE NUMBERS FOR THE HOURS OF 8 TO 5.
AND SOLVE THAT THE CRTS RAN 52% OF THE PUBLIC ASSIST CALLS UTILITY TRUCKS 29%, AND SUPPRESSION BEING 19%. SO OVER 80% OF OUR PUBLIC ASSIST CALLS ARE BEING HANDLED BY PICKUP TRUCKS WITH 2 PEOPLE VERSUS A FIRE TRUCK BEFORE.
SO WITH THAT, YOU GUYS HAVE ANY QUESTIONS?
[00:50:05]
I ACTUALLY HAVE.SORRY ABOUT THAT. NO PROBLEM. I ALWAYS FORGET TO TURN IT OFF. YOU REPORTED DEVELOPING A HOME SAFETY ASSESSMENT FOCUSED ON FALL INJURIES AND OTHER SAFETY ISSUES THAT ARE BEING HANDLED BY THE CRT TRUCKS. ARE YOU SEEING SOME SUCCESS AND HAS THAT BEEN DEVELOPED? SO THAT'S THE PLAN. WE HAVEN'T PUT IT IN SERVICE YET. WE'RE WORKING WITH OUR IT DEPARTMENT RIGHT NOW TO PUT TOGETHER A, LIKE, A BOOKING PROGRAM ON OUR APP TO WHERE PEOPLE CAN GO ONLINE AND BOOK INSTEAD OF AS OPPOSED TO CALLING AND TRYING TO WORK OUT WHAT'S AVAILABLE, WHAT'S NOT. THEY'LL BE ABLE TO GO ON TO OUR WEBSITE, PICK PICK A DAY. THE GOAL IS TO HAVE… WE'LL START WITH ONE THURSDAY A MONTH. WE'LL START WITH THAT. OKAY. AND WE HAVE THE TIMES LAID OUT. THEY CAN PICK THEIR TIME, THEY'LL GET NOTIFIED VIA EMAIL, TEXT MESSAGE WHAT TO EXPECT, THAT SORT OF THING, AND THEN WE'LL HAVE ONE OF THE CRTS COME OUT, DO AN INSPECTION OF THEIR HOUSE AND GO THAT WAY.
IF WE SEE A LOT MORE INTEREST IN THAT, WE CAN WE CAN ADD IT TO TWO DAYS A WEEK, OR, YOU KNOW, SOMETHING ALONG THOSE LINES, BUT WE'LL START… WE'LL START SMALL WITH ONE DAY, AND THEN, AND SEE HOW IT GOES FROM THERE. THAT'S GREAT, JUST TO SEE WHAT THE INTEREST IS. YEAH. OKAY, THAT MAKES SENSE GO AHEAD. I JUST HAD A QUESTION ABOUT THIS PIE CHART HERE. THE RESPONSES FROM CRT IN MARCH AND APRIL WERE CLOSE TO 500. NOW THEY'RE HALF OF THAT.
SO YOU CAN SEE WHEN WE GRADUATED OUR LAST ACADEMY WHAT HAPPENED THERE. WE PUT UTILITY TRUCKS IN SERVICE, SO THEY WERE ABLE TO THEY'VE BEEN HANDLING A LOT OF THE CALLS AS WELL, SO WE'LL HAVE… WHAT WE DID WAS WE HAVE A CRT TRUCK AT 372 NOW, 375, AND THEN WE HAVE UTILITY TRUCKS AT 370 AND 379. SO, WE ON MOST OF THOSE DAYS WHERE WE HAVE 4 TRUCKS, 3 TRUCKS, 4 TRUCKS IN SERVICE, IT'S GOING TO BE THE CLOSEST UNIT. SO THE UTILITY TRUCKS HAVE BEEN PICKING UP QUITE A FEW PUBLIC ASSIST CALLS.
ANY OTHER QUESTIONS? LAURA, MARK, APPRECIATE. THANK YOU.
I HAD ANOTHER QUESTION REGARDING COMMUNITY EDUCATORS TAUGHT 26 ODOM STAFF MEMBERS ARE THEY INTERESTED IN FIRE TRAINING? IS THERE AN INTEREST IN THAT? CHIEF WILSON, DO YOU WANT TO TAKE THAT? MADAM CHAIR, IT WAS EMPLOYEES OF THE TOHONO CHUL PARK. THE PARK. YEAH. OH, NOT THE… OKAY, I THOUGHT IT WAS THE NATIVE AMERICANS WHO WERE OUT THERE, TOO. OH, NO, NO, NO. OKAY, I'M SORRY. YEP, SO EXTINGUISHER TRAINING AND THAT SORT OF OKAY, GOTCHA. THANK YOU. THANK YOU SO MUCH.
OKAY, ANY OTHER QUESTIONS? OKAY, SEEING NONE, THEN WE'LL MOVE ON TO CHIEF CESAREK, OF WHICH WE HAVE REPLACEMENT. GOOD MORNING, MADAM CHAIR, MEMBERS OF THE BOARD. I'D LIKE TO HIGHLIGHT BOTH OUR FLEET AND FACILITY TEAMS. THE SUMMERS PROVED TO BE PRETTY BUSY FOR US WITH HAVING SOME HVAC ISSUES AND KEEPING APPARATUS SAFE AND ON THE STREET. SO THE TEAMS HAVE BEEN WORKING REALLY DILIGENTLY, WORKING VERY HARD TO KEEP EVERYONE COMFORTABLE AND SAFE ON THE ROAD.
HOWEVER, YOU DO HAVE A REPORT. HAPPY TO ANSWER ANY QUESTIONS IF YOU HAVE ANY.
I WAS JUST WONDERING, THERE WAS A REPORT BY FLEET MAINTENANCE AND TALKING ABOUT THIS YEAR, CONSISTING OF RECYCLING 2021 LEASED VEHICLES, AS WELL AS ADDING 4 TO 6 NEW LEASED VEHICLES. I JUST WANT TO KNOW, HOW MANY OF OUR VEHICLES ARE LEASED AS OPPOSED TO OWNED? AND WHY ARE WE LEASING RATHER THAN OWNING OUR VEHICLES? JUST CURIOUS.
CURRENTLY, WE PROBABLY HAVE 75% OF OUR VEHICLES LEASED. OKAY. AND REALLY, IT'S A PROGRAM TO FIRST, MAINTAIN A GOOD QUALITY APPARATUS AND VEHICLES ON THE STREET FOR OUR COMMUNITY. AND JUST SO WE HAVE A COMPLETE CYCLE OF THOSE VEHICLES, AND THE ONES THAT WE OWN, WE ARE PLANNING ON SELLING OFF AND BRING LEASED VEHICLES TO REPLACE THOSE.
OKAY. IT'S JUST IT'S BEEN FOUND THAT IT'S A GOOD PROGRAM FOR US.
AND IT JUST KEEPS GOOD QUALITY VEHICLES ON THE STREET.
AND ALSO WITH THE WARRANTIES AND MAINTENANCE AND EVERYTHING ELSE THAT GOES WITH IT.
AND I JUST WANTED TO COMMENT TO LYDIA IF SHE, IS LYDIA HERE?
[00:55:04]
BUT FOR THE THE GOLDA RANCH FIRE SHIRTS THAT ARE RED, WHITE, AND BLUE. I LOVE IT. I'M GLAD THAT WE'RE WEARING THOSE. I MEAN, THIS IS THE YEAR TO DO IT IN HONOR OF OUR 250TH ANNIVERSARY. I THINK IT'S A GREAT IDEA THAT THEY'RE OUT WEARING THOSE SHIRTS. SO THANK YOU FOR DOING THAT.WE'RE DOING STATION INSPECTIONS MONTHLY.
AND ON THE OTHER BUILDINGS, WHETHER IT'S FLEET OR PROFESSIONAL DEVELOPMENT OR WHY DON'T WE DO THOSE ON A QUARTERLY OR SEMI-ANNUAL BASIS? WE JUST LIKE TO STAY ON TOP OF THE ANY REPAIRS AND ANY MAINTENANCE THAT MIGHT COME WITH THE BUILDING. SO WE TEND TO DO IT ON THE MONTHLY BASIS. SOMETIMES IT'S A LITTLE BIT LONGER DEPENDING ON STAFF HOURS AND WHAT THE NEED IS OUT THERE.
WHY DO WE HAVE PEOPLE WORKING IF THEY HAVEN'T TAKEN THEIR PHYSICAL? WELL, WE DO GIVE THEM 90 DAYS TO GET THAT DONE. SO WE DO HAVE SOME THINGS THAT COME UP, WHETHER THEY BE WILDLAND PERSONNEL, THEY'RE OUT ON AN ASSIGNMENT, WE MIGHT HAVE LIGHT DUTY FOLKS OTHER SCENARIOS THAT MIGHT PUT IT AT THAT 98%, BUT ONCE THEY COME OFF LIGHT DUTY, YOU COME OFF AS ASSIGNMENT WE'LL TOUCH BASE WITH THEM TO PUSH THAT THEY GET IT DONE. OKAY, THANK YOU. YEP, YOU'RE WELCOME.
ANYBODY? MADAM CHAIR, IF I COULD, I ALSO WANT TO GIVE PRESIDENT JONES AND LOCAL 3832 CREDIT FOR THOSE 250TH CELEBRATION SHIRTS. I THINK IT WAS IN CONJUNCTION WITH SAM AND LYDIA, BUT PRESIDENT JONES AND THE LABOR GROUP BROUGHT THAT FORWARD TO US AND THEN BOARD MEMBER VIVETI ALSO, IN ADDITION TO WHAT CHIEF RUTHERFORD SAID, WE ALSO HAVE PEOPLE ON MILITARY LEAVE OR FMLA. SO THAT THE LAGGING 2% ARE PEOPLE WHO AREN'T AVAILABLE FOR THE PHYSICAL OKAY, THANK YOU.
OKAY, MOVING ON TO CHIEF GRIFFIN. GOOD MORNING, MADAM CHAIR, MEMBERS OF THE BOARD. YOU HAVE MY REPORT. I'D LIKE TO HIGHLIGHT THREE OF OUR FRESH NEW PROBATIONARY FIREFIGHTERS IN THE AUDIENCE. FIREFIGHTERS MCHUGH'S REYNOLDS, AND DE LA GARZA BACK HERE ALL DOING A VERY, VERY GOOD JOB WITH THE ALSO WITH THE REST OF THEIR CLASS.
I'D LIKE TO HIGHLIGHT OUR ED STAFF WHO IS PUTTING ON A LEADERSHIP SERIES RIGHT NOW FOR ALL OF OUR FIREFIGHTERS, NOT ONLY OUR FIREFIGHTERS, BUT ALL OF OUR EMPLOYEES. WE'RE TAILORING IT AROUND LEADERSHIP IN GENERAL FOR ALL EMPLOYEES. AND UPCOMING BATTALION CHIEF TESTING AND A QUACK, AND A SO REAL BUSY IN PD. BUT OTHER THAN THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE.
I'VE GOT A FEW ONE EMS. THE SCORES ARE VERY, VERY GOOD. CONGRATULATIONS.
ON PROFESSIONAL DEVELOPMENT. THAT WAS AN AMAZING RESPONSE.
JUST, YOU KNOW, THE DETAIL AND THE AMOUNT OF IT WAS GREAT, SO THANK YOU.
WHAT CAN WE DO TO IMPROVE THE WARNINGS TO HIKERS AT CATALINA STATE PARK.
MADAM CHAIR, BOARD MEMBER, BUDDY, I'D LIKE TO 1ST TOUCH BASE ON WHAT YOU SAID ABOUT EMS, THE QUARTERLY TRAININGS THAT PARAMEDIC MUSCARELLA AND THE STAFF DOES UP THERE WITH ALL OF OUR CREWS IS INCREDIBLE AND THE HARD WORK THAT THE MEN AND WOMEN ON THE STREETS THEY MAKE OUR JOB EASY. THEY WORK VERY HARD AND VERY PROUD OF YOU KNOW THE STUFF THAT THEY DO OUT THERE, AND ALSO WITH THE PD STAFF. BUT AS FAR AS THE HIKERS GO, WE DO POST SIGNS OUT AT THE CATALINA STATE PARK WITH, YOU KNOW, HIGH WARNINGS, YOU KNOW, TAKE WATER, ETC.
OKAY AND THEN WE HAD 17 HAZMAT RESPONSES LAST MONTH SEEMS LIKE A LOT. MADAM CHAIR, BOARD MEMBER BETTY. YEAH, LAST LAST MONTH WAS WAS BUSY FOR OUR SPECIAL OPS TEAMS. NOT ALL WERE CONSIDERED EMERGENCIES, BUT WE DID HAVE QUITE A FEW CALLS RANGING FROM LOW TO HIGH SEVERITY CALLS OKAY.
AND THEN THERE IS, YOU'RE LOOKING TO PUT IN A GRANT FOR HAZMAT MONITORS. I THOUGHT WE HAD JUST PURCHASED THOSE MADAM CHAIR, BOARD MEMBER, BETTY. YEAH, WE… WE DID JUST PURCHASE THOSE, BUT YOU CAN NEVER HAVE TOO MANY, ESPECIALLY MONITORS ARE SUCH A… THEY'RE, THEY'RE NOT CHEAP, AND THEY DO… THE SENSORS DO WEAR OUT QUITE FREQUENTLY, ESPECIALLY OUT HERE IN THE ARIZONA HEAT. THEY GET DRY, SO IT IS NICE TO HAVE THE LATEST AND GREATEST MONITORS, AND IF WE CAN GET FREE MONITORS
[01:00:03]
TO HELP WITH OUR SPECIAL OP TEAM AND OUR RESPONSE WILL ALWAYS PUT IN FOR THAT. OKAY, THANK YOU VERY MUCH. YOU'RE WELCOME. WELL, YOU PRETTY MUCH TOOK CARE OF MY QUESTIONS. OKAY, NO, THAT'S OKAY. I'M GLAD SOMEBODY ELSE WAS ASKING, NOT JUST ME. OKAY, MOVING ON TO 8 REGULAR BUSINESS DISCUSSION AND POSSIBLE ACTION REGARDING POLICY 713, ARTIFICIAL INTELLIGENCE, AI AND 1030 OCCUPATIONAL EXPOSURE AND WORK RELATED INJURY REPORTING. CHIEF. CHAIR, I WILL TURN THAT OVER TO HR DIRECTOR DELONG. AND AGAIN, I WANT TO PUBLICLY THANK MICHELLE HER VERY HARD WORK ON THESE POLICIES, AS WE… SHE WORKS THROUGH THEM AND GETS INPUT AND GETS US UP TO DATE.SO YOU MAY SEE MORE UPDATES AS WE MOVE FORWARD, BUT THIS IS A GOOD PLACE, I FEEL LIKE, TO GET US STARTED, AND I THINK I'M GONNA COPY CHIEF. MICHELLE'S DONE A FABULOUS JOB ON RESEARCHING THIS AND PUTTING THIS TOGETHER FOR US AT THIS LEVEL.
IT WAS WELL TIME WE REVIEWED IT AND UPDATED IT. SO THIS OCCUPATIONAL EXPOSURE WORK RELATED ENTRY REPORTING NOW TAKES THE PLACE OF THAT WORKERS COMP POLICY AND HAS A LOT MORE MEAT TO IT A LOT MORE INFORMATION, AND IT ALLOWED US TO PULL THE PROCEDURE OUT AND HOLD THAT SEPARATELY FOR THE ADMINISTRATIVE STAFF TO FOLLOW PROCEDURE ON IT. OTHER THAN THAT, YOU'VE GOT THOSE THINGS IN FRONT OF YOU. I'M HAPPY TO ANSWER ANY QUESTIONS YOU HAVE ABOUT THEM.
ANY QUESTIONS? I HAVE A MOTION FOR YOU I'D LIKE TO MAKE A MOTION TO APPROVE POLICIES 713 ARTIFICIAL INTELLIGENCE AND 1030 OCCUPATIONAL EXPOSURE AND WORKPLACE INJURY REPORTING.
SECOND. WE HAVE A MOTION. SECOND. ANY OTHER DISCUSSION? SEEING NONE, ALL IN FAVOR SAY AYE. AYE. OPPOSED, NO. MOTION PASSES. ITEM B, DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION NUMBER 2026-0011, A MEMORANDUM OF UNDERSTANDING BETWEEN GOLDEN RANCH FIRE DISTRICT AND NORTH TUCSON FIREFIGHTERS ASSOCIATION OF LOCAL 3832 CHIEF MADAM CHAIR, I'LL ALSO OPEN THIS UP TO PRESIDENT JONES IF THERE ARE QUESTIONS OR CONCERNS. I JUST PUBLICLY WANT TO TELL PRESIDENT JONES. I APPRECIATE THE WORKING RELATIONSHIP THAT WE HAVE AND WORKING THROUGH ISSUES AND WORKING ON THE MOU BOTH PARTIES ARE IN AGREEMENT THAT THIS IS A GOOD MOU AND SEEKING THE BOARD'S APPROVAL OF IT, AND ANY QUESTIONS OR COMMENTS, I THINK BOTH OF US ARE AVAILABLE I HAVE ONE QUESTION.
ON LET'S SEE UNDER POLICY 1030.
1030.2, IT TALKS ABOUT THE GOLDWELL RANCH FIRE DISTRICT WILL ADDRESS OCCUPATIONAL EXPOSURE, WORK-RELATED INJURY AND MENTAL HEALTH, AND WILL COMPLY WITH APPLICABLE STATE WORKERS THAT SOUNDS PRETTY BROAD TO GO TO RANCH WILL RESPOND. IS THERE ANY ANY DEPARTMENT OR DIVISION THAT WOULD BE RESPONSIBLE FOR RESPONDING ON THOSE THINGS? MADAM CHAIR, BOARD MEMBERS, SCHELLENBERGER, I'M GOING TO LET ALLISON SPEAK TO THAT SPECIFIC PART, IF THAT'S OKAY.
JUST THE BASIC STANDARD OF WHAT WE'RE GOING TO DO. THE PROCEDURE THAT IS AN INTERNAL ADMINISTRATIVE DOCUMENT IS GOING TO DICTATE THE WHO AND THE WHAT AND THE WHERE, BECAUSE OCCASIONALLY THAT RESPONSIBILITY MAY SHIFT. AND IN AN OCCUPATIONAL EXPOSURE, IT DEPENDS. YOU HAVE A COUPLE OF DIFFERENT DEPARTMENTS INVOLVED. SO YOU HAVE YOUR HEALTH AND SAFETY DEPARTMENT INVOLVED AS OUR HEALTH AND SAFETY OFFICER, AND YOU'LL HAVE YOUR EXPOSURE OFFICER INVOLVED, BUT YOU ALSO HAVE HR INVOLVED TO HELP WITH GUIDING THAT THROUGH THE WORKERS COMP PROCEDURE AND PAPERWORK.
SHOULD WE JUST HAVE A STATEMENT IN THERE THAT SAYS WHAT YOU'RE TELLING US THAT THE DIVISION OR THE DEPARTMENT INVOLVED SHOULD BE THE ONES RESPONDING TO THAT I BELIEVE THAT THAT IS MORE PROCEDURE LANGUAGE SO IN THAT CASE, ALL EMPLOYEES ARE BEING TAUGHT OUR LEXAPOLE SYSTEM HAS OUR POLICIES AND OUR PROCEDURES IN IT. SO IF THEY'VE GOT A POLICY IT'LL TELL THEM TO GO LOOK AT THE CORRESPONDING PROCEDURE TO SAY, HEY, HOW SPECIFICALLY IS THAT GOING TO BE HANDLED WITHIN THE DISTRICT
[01:05:15]
AND PROCEDURES ARE EASIER TO UPDATE AND CHANGE IF POLICY CHANGE IF STATUTES CHANGE IF DEPARTMENTS CHANGE OR PEOPLE MOVE AROUND IN THOSE DEPARTMENTS. SO THAT LANGUAGE IS IN THE PROCEDURE DOCUMENT, BUT I DON'T BELIEVE IT BELONGS IN THE POLICY DOCUMENT BECAUSE I THINK THE POLICY DOCUMENT IS STILL YOUR UMBRELLA GUIDANCE, AND I THINK THAT'S HIGH LEVEL GUIDANCE ENOUGH THAT'S WRITTEN IN THERE NOW OKAY.I UNDERSTAND WHAT YOU'RE SAYING. I APPRECIATE THAT. SOUNDS GOOD.
OKAY. THANK YOU. ANY OTHER QUESTIONS? NOPE, OKAY, I'LL ACCEPT THE MOTION TO APPROVE.
I'D LIKE TO MAKE A MOTION, BUT BEFORE I'D LIKE TO SORRY, I'D LIKE TO MAKE A MOTION, BUT BEFORE THAT, I'D LIKE TO COMMEND PRESIDENT JONES AND HIS LEADERSHIP TEAM AND THE MANAGEMENT AND ADMINISTRATION FOR GOLDEN RANCH ON WORKING TOGETHER ON THIS MOU.
I'D LIKE TO MAKE A MOTION TO APPROVE AND ADOPT RESOLUTION 2026-0011 MEMORANDUM OF UNDERSTANDING BETWEEN GOLDEN RANCH FIRE DISTRICT AND THE NORTH TUCSON FIREFIGHTERS ASSOCIATION, LOCAL 3822.
YOU'RE UP YOUR TURN. MADAM CHAIR, IF I COULD BEFORE JEFF TALKS UNDER THE RECENTLY ADOPTED PRINCIPLES OF SOUND FINANCIAL MANAGEMENT FOR BULLET 10, IT SAYS A MONTHLY REPORT ON THE STATUS OF JOURNAL FUND BUDGET AND KEY FINANCIAL TRENDS SHALL BE PREPARED AND PRESENTED TO THE GOVERNING BOARD IN ACCORDANCE WITH ARS 48807.
WITHIN 30 DAYS AT THE END OF THE CALENDAR MONTH. AS I'VE COMMUNICATED, WE ARE HAVING SOFTWARE ISSUES. ALSO, OUR COMMITMENT TO THE BOARD AND TO THE PUBLIC, WE'VE PREVIOUSLY STATED THAT ALL REPORTS WE WANT TO COME FROM OUR ACCOUNTING SOFTWARE SO WE HAVE PROVIDED YOU THE BANK STATEMENTS FOR JULY.
JEFF IS GOING TO PROVIDE AN OVERVIEW, BUT I JUST WANT TO PUBLICLY ACKNOWLEDGE THAT WE'RE NOT GOING TO MAKE THAT 30-DAY WINDOW, BECAUSE THE LAST THING I WANT TO DO IS CREATE REPORTS THAT ARE NOT COMING FROM THE MIP. SO AS SOON AS THAT SOFTWARE WORK IS DONE, WE WILL GET THOSE REPORTS TO YOU. AND THEN I WOULD ASK FOR THE BOARD TO CONSIDER THAT IN SEPTEMBER THAT WE APPROVE BOTH FINANCIAL REPORTS. BUT I DID WANT TO POINT OUT THAT DUE TO THE SOFTWARE ISSUES THAT WE CAN'T MEET THAT 30 DAY WINDOW FROM THE END OF JULY. AND IF THE BOARD DECIDES TO WAIT TILL SEPTEMBER I WILL DRAFT A MEMO WITH DONNA'S HELP, AND WE'LL HAVE THAT ON FILE EXPLAINING WHY WE DIDN'T MEET THAT 30 DAY AND THEN I'LL TURN IT OVER TO JEFF. AND AT THE END, I'LL BE AVAILABLE FOR QUESTIONS.
SO IT IS A VERY EXCITING TIME IN THE FINANCE DEPARTMENT. IT'S DEPENDING ON YOUR DEFINITION OF EXCITEMENT. I MEAN, I LIKE PATTERNS, TRAINS, AND NUMBERS. SO THIS IS JUST SUPER FUN FOR ME BUT I UNDERSTAND THAT YOU ALL ARE IN A POSITION WHERE YOU'RE ULTIMATELY ACCOUNTABLE, AND I APPRECIATE EVERYBODY'S PATIENCE IN THIS PROCESS AS WE DIG THROUGH THIS KIND OF EPIC CLEANUP PROCESS THAT WE'RE INVOLVED IN.
WE WOULDN'T BE ANYWHERE CLOSE TO WHERE WE ARE RIGHT NOW IF WE DIDN'T HAVE THEM INVOLVED. WE'VE SPENT MANY AN HOUR WITH THESE PEOPLE WHO HAVE NOT HAD DINNER WITH THEIR FAMILIES, AND WHO HAVE BEEN ON THE PHONE WITH US AT LUDICROUS HOURS OF THE NIGHT TRYING TO GET ALL THIS STUFF CLEANED UP CHIEF PERRY HAS ALSO SPENT AN INORDINATE AMOUNT OF HIS TIME WORKING ON RESTRUCTURING THE BANKING PROCESSES AND WE'LL KIND OF GO OVER SOME OF THAT SO THERE'S ALSO A LOT OF OTHER PEOPLE IN THE DISTRICT, WHICH WE'LL TALK ABOUT IN A LITTLE WHILE THAT HAVE SPENT A LUDICROUS AMOUNT OF TIME WORKING ON CLEANING UP OUR PROCESSES.
[01:10:10]
SO WE'RE GOING TO GO THROUGH WHERE WE ARE WITH THE CLOSE CURRENTLY, AN UPDATE ON SOME OF THE PROJECTS, A QUICK DISCUSSION ABOUT ALL THE ACCOUNTS THAT ARE CLOSED.IN THE INFORMATION THAT WAS GIVEN TO THE BOARD. THERE'S A BUNCH OF STATEMENTS OF CLOSED BANK ACCOUNTS. WE'LL KIND OF EXPLAIN WHAT THOSE WERE AND WHY THEY'RE CLOSED AN UPDATE ON THE JULY DOCUMENTS WHERE WE'RE GOING TO GET SHELBY UP FOR HER TO TALK ABOUT THE AMBULANCE BILLING SECTION AND THEN KIND OF WHERE OUR ACTION ITEMS ARE IN THE PROCESS. THIS WILL BE A LITTLE BIT LONGER OF A PRESENTATION THAN USUAL JUST BECAUSE WE'RE GOING TO TRY TO EXPLAIN ENOUGH INFORMATION THAT YOU KNOW HOW COMPLEX THE PROBLEM IS, BUT NOT GET YOU GUYS SO DOWN IN THE WEEDS THAT YOU UNDERSTAND HOW TO PROGRAM STUFF WITH THIS. SO BASICALLY, AS OF THE 14TH, WE'RE WORKING ON STILL AUTOMATING THE MIP IMPORTS. WE HAVE SAID OVER THE LAST SEVERAL MONTHS WE ARE CREATING A NEW INSTANCE OF MIP, A NEW ORGANIZATION BECAUSE WE HAVE 12 YEARS OF HISTORY THAT NEEDS TO GET CLEANED UP. SO WE'RE STARTING WITH A FRESH ORGANIZATION IN THAT PROCESS, ONE OF OUR CONSULTANTS, MCGOVERN CONSULTING IS BUILDING OUT IMPORT TOOLS FOR US. THAT'S WHAT THAT SCREEN IS. THOSE ARE SOME OF THE JUST PICTURES OF THE IMPORT TOOLS THAT WE'RE GOING TO HAVE AND WE'RE USING.
EACH ONE OF THOSE REQUIRES US TO DO A SIGNIFICANT AMOUNT OF WORK TO MAKE SURE THAT ALL OF THE CODING IS RIGHT GOING IN. SO, FOR EXAMPLE, THAT OTHER SCREENSHOT WITH THE RED ON IT WHEN WE RUN THE REPORT COMING OUT OF THE CREDIT CARD SOFTWARE, THE PROJECT CODES ARE ZEROING OUT, AND THERE IS AN APOSTROPHE IN FRONT OF THE 5 ZEROS. THOSE ALL SHOULD BE 5 ZEROS IN BOTH OF THOSE COLUMNS.
WITH THE EXCEPTION OF THE ONES THAT HAVE 5 DIGITS IN THERE, AND SO IT'S JUST ONE OF… IT'S AN EXAMPLE OF ONE OF THE THINGS THAT WE HAVE TO FIX WITH THE PROGRAMMING AS WE'RE GOING THROUGH ALL OF THE CHANGES IN AUTOMATION AND IMPORT. SO WE HAD A DECISION TO MAKE TOWARDS THE END OF LAST WEEK OF, DO WE JUST DUMP IT ALL INTO MIP AND HAVE JUST ONE BIG BUCKET OF MESS, OR DO WE GO THROUGH AND CONTINUE TO WORK CHASING DOWN EACH INDIVIDUAL LINE ITEM WE'RE NINE ITERATIONS INTO THE CREDIT CARD UPLOAD, AND IT'S FINALLY WORKING AS OF YESTERDAY MORNING. SO, YOU KNOW, THE NEXT ONE IS GOING TO BE OUR PAYROLL UPLOAD BASICALLY, WE CURRENTLY USE WHAT'S ON THE LEFT FOR ME IS TELESTAFF AND PAYCOM FRANKENSTEIN IS AN ACTUAL TERM THAT I LIKE TO SAY ABOUT THAT PROCESS. UKG AND TELESTAFF WAS JUST SLAMMED TOGETHER UNDER KRONOS AND GAVE US A PRODUCT THAT WASN'T WORKING BEFORE I GOT HERE, AND IN THE LAST 24 MONTHS CONTINUES TO BE A CHALLENGE. SO WE'RE IN THE PROCESS OF SEPARATING THAT THIS CURRENT PAYROLL THAT PAYROLL IS CURRENTLY PROCESSING IS GOT THE ADMIN FOLKS ON PAYCOM. ONCE WE'RE SURE THAT THAT'S GONNA WORK EFFICIENTLY.
THEN WE'RE GONNA SEPARATE THE UKG AND TELESTAFF AND RUN OPERATIONS OFF OF TELESTAFF.
WHY CAN'T WE RUN IT ALL IN PAYCOM? WE HAVE TOO MANY SCHEDULING OPTIONS. LIKE, FOR EXAMPLE, THE ALARM ROOM CAPTAIN FUNCTIONS ON A ROTATING SHIFT THAT'S A DIFFERENT PATTERN THAN THE 4896, AND SO TELESTAFF IS THE BEST PRODUCT.
FOR THE FLEXIBILITY THAT WE BUILT INTO THE SYSTEM TO DEAL WITH ALL THE IDIOSYNCRASIES OF THE GROUP ENVIRONMENT WHEN WORKING WITH OTHER DEPARTMENTS, AS WELL AS GIVING OPERATIONS THE FLEXIBILITY TO MANAGE IN A FAMILY-ORIENTED PROCESS HERE AT GOLDER. SO TELESTAFF IS THE BEST PRODUCT FOR THAT. SO WE'RE MOVING ADMIN INTO PAYCOM.
SEVERING THE TELESTAFF LINE WITH UKG, AND THEN WE'LL BE ABLE TO IMPORT INFORMATION A LOT QUICKER THAN WE HAVE BEEN UNDER THE UKG CHRONOS DEBACLE NOW, ANOTHER POINT IS IF YOU LOOK ON MY LEFT. YOU'LL SEE THE OLD WFM EXPORT. AT SOME POINT IN TIME, WE DECIDED LESS INFORMATION IS BETTER.
AND WE TOOK ALL OF THE 90-SOME CODES THAT WERE INSIDE OF TELESTAFF AND DROPPED IT DOWN TO, LIKE, 6 CODES COMING INTO THE WFM EXPORT WHAT COMES OUT OF PAYCOM IS MOSTLY LIABILITY ACCOUNTS WITH VERY FEW THE 5,000 IN THAT CENTER COLUMN ARE JUST THE PAYROLL NUMBERS. WE HAVE $27 MILLION IN PAYROLL. WE PROBABLY NEED A FEW MORE EXPENSE CODES.
[01:15:13]
AND THEN THAT ON THE RIGHT IS JUST A PARTIAL LIST OF EVERYTHING THAT'S CURRENTLY INSIDE OF TELESTAFF FOR TRACKING PAY. SO WHAT WE'RE TRYING TO DO IS WITH PAYCOM AND TELESTAFF OPERATIONS, FINANCE, OUTSIDE CONSULTANTS, A BUNCH OF PEOPLE INTERNALLY FIGURING OUT WHAT ARE THE APPROPRIATE CODES, AND THEN GETTING ALL THE REPORTS TO BE ABLE TO BE CONSISTENT LIKE, FOR EXAMPLE, EVEN OUR SOME OF OUR INTERNAL REPORTS STILL HAD ADP AS CODES ON THERE, AND WE HAVEN'T BEEN WITH ADP IN 4 YEARS SO JUST THERE HADN'T BEEN A LOT OF UPDATING GOING ON TO INTERNAL PROCEDURES IN THE LAST 4 YEARS, WHICH IS CREATING SOME OF THE CHALLENGES AND MAKING SURE EVERYTHING MATCHES.WE ALSO HAVE SOME OTHER PROBLEMS WITH THE CLOSING PROCESS.
THIS MOSTLY IS RELATED TO THE BEGINNING BALANCES INSIDE OF MIP WHEN WE BUILT THE NEW INSTANCE. SO WE'RE JUST GOING TO GO TO LINE THE LINE THAT SAYS NEGATIVE 246,000 WE ALL SHOULD NOT FREAK OUT ABOUT THE NEGATIVES HERE. THAT MONEY'S ALREADY BEEN SPENT. IT'S ALREADY ACCOUNTED FOR WHAT THESE 2,000 ACCOUNTS ARE ARE JUST ALL LIABILITY ACCOUNTS WHERE EXPENSES WERE BEING DROPPED IN BEFORE, AND THEN THERE WERE JOURNAL ENTRIES BEING DONE SOME OF THE PROCESSES WEREN'T VERY SPECIFIC. SO LIKE 2065, FOR EXAMPLE.
THAT USED TO SAY UP UNTIL A COUPLE WEEKS AGO ABOUT NEGATIVE 1.4 MILLION, BECAUSE THAT WAS ALL OF THE HEALTHCARE EXPENSES MIXED WITH THE HSA EXPENSES MIXED WITH DENTAL, MIXED WITH WELL CARE AND ALL OF THESE OTHER THINGS THAT WERE ALL BEING DUMPED INTO ONE THING, AND WE'RE TRYING TO CLEAN ALL OF THOSE OUT TO MAKE SURE THE BEGINNING BALANCE AS WE MOVE INTO THE NEW INSTANCE OF MIP ARE CLEAN.
AND THERE'S ALSO SOME HISTORICAL THINGS IN THERE THAT NEED TO GET CLEANED UP LIKE THE 2400 LINE WHERE IT SAYS 3.7 MILLION DO TO OR DO FROM INTERIM FUNDS. THOSE ARE FROM 2017 ACCOUNTING ISSUES FROM THE MERGER OF MOUNTAIN VISTA IN THE GOLDER RANCH THAT NEED TO GET CLEANED UP. SO WALKER ARMSTRONG IS THE GROUP YOU GUYS LET US HIRE A COUPLE MONTHS AGO HAVE BEEN WORKING TO GET THIS CLEANED UP.
THIS IS KIND OF JUST AN EXAMPLE OF THE DATA THAT'S ASSOCIATED WITH THIS. IT DOESN'T REALLY MEAN ANYTHING SPECIFICALLY. BUT THE THINGS ON THE RIGHT ARE OR THE THINGS ON THE LEFT ARE ENTRIES THAT SHOULD HAVE BEEN COMPLETED AFTER THE LAST AUDIT THAT FOR WHATEVER REASON, WE'RE NEVER COMPLETED BY THE PREVIOUS FINANCE DIRECTOR. AS FAR AS THE BEGINNING BALANCES, THE THINGS ON THE LEFT.
BECAUSE THE SOFTWARE WAS NOT LOCKED DOWN FOR SOME REASON. AND SO WALKER ARMSTRONG IS CURRENTLY. WELL, THEY HAVE. WE JUST NEED TO DO THE JOURNAL ENTRY THIS WEEK TO FIX THE BEGINNING BALANCES SO WE CAN GET THE TRIAL BALANCES OVER TO THE AUDITORS SO THEY CAN START THE AUDIT PROCESS FOR LAST FISCAL YEAR.
SO WE'RE ALSO WORKING ON THE CAPITAL ASSET INVENTORY. THIS IS ANOTHER PROJECT BETWEEN WALKER ARMSTRONG, BEACH FLEISCHMAN, AND A LOT OF PEOPLE INSIDE OF GOLDEN RANCH. CHIEF RUTHERFORD HAS BEEN HERDING A ROOM FULL OF CATS.
TRYING TO GET US ALL ON THE SAME PAGE AS FAR AS TRACKING CAPITAL ASSETS, DOING RESEARCH, FIGURING OUT WHERE EVERYTHING IS WE HAVE A LOT OF VARIATIONS OF INFORMATION AND WE'RE, YOU KNOW SOME OF OUR LISTS STILL HAVE VEHICLES ON THEM THAT ARE NOT HERE ANYMORE.
WE HAVE A PROCESS IN PLACE AND EVERYBODY'S BEEN WORKING ESSENTIALLY EVERY THURSDAY MORNING AS A GROUP TRYING TO GET THIS FIXED ALONG WITH ALSO RETOOLING OP IQ IN GENERAL, WHICH IS OUR PROCUREMENT SOFTWARE, AND ULTIMATELY THE
[01:20:06]
STORAGE PLACE FOR THE CAPITAL ASSETS.OKAY, SO MOVING INTO CLOSED ACCOUNTS. IF YOU LOOK BACK IN FISCAL YEAR 2526.
IN THE CENTER THERE IS WHAT OUR BANK USED TO LOOK LIKE RIGHT NOW, IF YOU PULL UP OUR BANK ACCOUNTS, WE HAVE JUST TWO ACCOUNTS THERE ON THE MY RIGHT YOU'LL KNOW THAT NOTICE THAT ON THE BOTTOM IT SAYS ONE'S GOING AWAY IN 90 DAYS. THAT'S THE FLEXIBLE SPENDING ACCOUNT THAT WE NO LONGER ADD TO SINCE JULY 1ST WE NEED TO WAIT 90 DAYS FOR THE EMPLOYEES THERE THAT TO REMOVE THEIR YOU KNOW THE MONEY THAT THEY PUT IN THE FLEX SPENDING ACCOUNT, AND THEN FROM THERE THERE IS A PROCESS WHERE WE HAVE TO FOLLOW SOME RULES FROM THE IRS ON USING THAT TOWARDS MEDICAL EXPENSES, AND THEN THAT ACCOUNT WILL BE GONE.
YOU'LL SEE OTHER AT LEAST ONE MORE ACCOUNT BEING ADDED TO THAT BECAUSE WE ARE GOING TO CHIEF PERRY'S BEEN WORKING WITH THE BANK TO SET UP MOST LIKELY SOME SHORT TERM CDS FOR THE MONEY LIKE THE SINKING FUNDS AND THIS YEAR'S BUDGET, WE ALSO SAID, HEY, WE GOT 200,000 WE'RE PUTTING ASIDE FOR AN ELECTION. IT'S GOING TO CONTINUE TO SIT THERE, SO WE'RE NOT TAKING IT OUT OF O&M MONEY.
SO SINCE WE DIDN'T HAVE AN ELECTION, WE'RE GOING TO PUT 200,000 IN A CD THAT'S GOING TO SIT THERE UNTIL NEXT TIME. SO IF WE ACTUALLY EVER HAVE TO DO ONE, WE CAN USE THAT AND THEN TAKE A LITTLE BIT OUT OVER THE 2 YEARS AS OPPOSED TO ONE 200,000 LUMP EVERY SINGLE TIME WE HAVE TO DO AN ELECTION.
SO YOU'LL SEE THAT SHOWING UP IN THE NEXT MONTH OR SO ON THE WHAT IS MY RIGHT-HAND SIDE DOCUMENT THERE WHERE IT SAYS FY 2627 A LOT OF THE ACCOUNTS THAT WERE CLOSED WERE EITHER EMPLOYEE FUND ACCOUNTS THAT WERE NOT THE DISTRICT'S MONEY THAT WERE IN OUR ACCOUNT THE ONE FOR THE SUPPRESSION FUND HAD BEEN EMPTY SINCE FEBRUARY, AND IT JUST NEEDED TO BE CLOSED.
THE ADMIN EMPLOYEE FUND. THOSE FUNDS HAVE BEEN TURNED OVER TO THE PERSON RESPONSIBLE. THE EMPLOYEE RESPONSIBLE FOR THE ADMIN USE OF THOSE FUNDS BOND CIP ONE THAT THE COUNTY TOLD US TO STOP USING OUR OWN CHECKBOOK, AND WE HAVE TO WRITE PAPER CHECKS FOR BOND PROCEEDS.
SO ONCE THE LAST CHECK CLEARED OUT OF OUR ACCOUNT THAT WE HAD WRITTEN WE WIRED ALL THAT MONEY BACK TO THE COUNTY, WHICH WAS ONLY LIKE 14 GRAND, AND IT'S ON ANOTHER SLIDE I'LL SHOW YOU HERE SHORTLY. THE DEBT SERVICES ACCOUNT, WE NEVER REALLY NEEDED. IT WAS CREATED AND ALL OF THE NON BOND SPECIFIC DEBT SERVICE EXPENSES WERE PUT IN THERE, BUT WITH NO AUTOMATIC TRANSFER OF FUNDS. AND THAT'S THE ACCOUNT THAT LED TO THE BANK GIVING US 1.9 MILLION OF THEIR MONEY LAST IN JUNE, WHICH CREATED PROBLEMS FOR THE CLOSE IN JUNE. SO WE'VE GOTTEN RID OF THAT. WE'RE ALL RUNNING IT OUT OF THE GENERAL FUND.
AND YOU'LL SEE, LIKE I SAID, A CD SOME FORM REFERENCE THERE FOR THE FUNDS THAT WE'RE HOLDING KIND OF IN RESERVE, WHATEVER THAT RESERVE TYPES ARE GOING TO BE WILL BE IN CDS THAT YOU'LL SEE. SO JEFF, SO OUR BALANCE RIGHT NOW IS 6,762,000. THAT'S WHERE WE'RE AT RIGHT NOW. THAT WAS ON THE DAY THAT I PULLED THAT. IT'S 6 MILLION, SO THAT'S AS OF THE 14TH, IT'S THAT DAY. OKAY. SO WE'RE RUNNING A LITTLE BIT HIGHER BANK BALANCE THAN WE USED TO WE TRANSFER OUT 1.8 MILLION DOLLARS EVERY 2 WEEKS INTO OPERATIONS OUT OF THE COUNTY.
THE PREVIOUS FINANCE DIRECTOR DID NOT NECESSARILY CONTINUE THAT ON A REGULAR BASIS AND DID NOT COMMUNICATE THAT TO THE BOARD WHEN HE WAS MAKING ALTERATIONS TO THAT. IT WAS KIND WHAT WE'VE DONE IS WE'VE JUST LETTING IT RUN AT THE 1.8 MILLION JUST BECAUSE WE KNOW WE DON'T WANT TO DO THINGS WITHOUT BRINGING IT TO THE BOARD. AND RIGHT NOW WE CAN SAY, HEY, EVERY 2 WEEKS, 1.87 5 MILLION COMES OUT OF THE COUNTY GOES INTO THAT, AND WHEN WE CHANGE THAT PROCESS AND DETERMINE WE MIGHT NEED TO DO THAT DIFFERENTLY, WE WANT TO BRING THAT FORWARD TO THE BOARD FOR THE APPROVAL. BUT RIGHT NOW, IT WAS KIND OF SET AND THEN WAS BEING MANIPULATED WITHOUT BOARD DISCUSSION. AND SO WE'RE COMFORTABLE RIGHT NOW WITH THE 1.875 EVERY TWO WEEKS UNTIL WE COME UP WITH A PLAN TO PRESENT TO YOU FOR APPROVAL. OKAY, SO THAT'S WHY IT'S RUNNING A LITTLE BIT HIGHER, BUT BECAUSE WE DO HAVE THE SWEEP ACCOUNT NOW, WE ARE. IT'S NOT AFFECTING OUR INTEREST INCOME
[01:25:11]
AND ON CUE, WE'RE TO THE SWEEP ACCOUNT. OKAY, WE HAD THE PERFECT STORM THIS MONTH BECAUSE WE STARTED THE SWEEP ACCOUNT RIGHT AT THE END OF JULY. AND THE CHANGEOVER HAPPENED OF THE MONTH ON A WEEKEND.SO YOU'LL SEE THE BEGINNING BALANCE FOR LAST MONTH WAS $6.2 MILLION. THE ENDING BALANCE WAS ONLY $200,000. WHY? BECAUSE ALL OF IT WAS OUT IN THE INVESTMENT IN THE MIDDLE OF THE NIGHT, WHEN WE SWITCHED OVER TO THE NEW SWEEP PROCESS ON THE WEEKEND. SO OUR ACCOUNT WAS DOWN TO 200,000. THIS IS JUST AN EXAMPLE UNDERNEATH IT OF WHAT THOSE TRANSACTIONS LOOK LIKE AT NIGHT, THEY COME IN, SWEEP OUT EVERYTHING BUT 200,000. IN THE MORNING BEFORE THE BANK OPENS, THEY PUT IT ALL BACK.
AND THEN THAT DOCUMENT BELOW IT IS JUST AN EXCERPT OF THE SWEEP STATEMENT, AND IT'S SHOWING, YOU KNOW, IN THE FIRST 2 DAYS, WE'RE 550,000 ON AVERAGE OF I MEAN, $550 ON AVERAGE OF INTEREST.
BASED ON THE, YOU KNOW, 6.2 TO 6.5 MILLION BEING IN THE THIS WEEK ACCOUNT EVERY NIGHT. SO WE'LL HAVE A MUCH BETTER UNDERSTANDING OF HOW MUCH WE THINK WE'RE GOING TO GET AFTER WE GET A WHOLE MONTH WORTH OF DATA. WE ONLY HAD TWO DAYS WORTH OF DATA IN LAST MONTH.
WE INCLUDED IT BECAUSE IT SHOULD BE INCLUDED AND IT WILL BE INCLUDED COMING OUT OF MIP MOVING FORWARD. BUT THIS IS AT THE BEGINNING OF LAST YEAR, IT'S TALKED ABOUT IN THE ANNUAL REPORT, AND I KNOW LAST YEAR THE BOARD MADE A DECISION TO MOVE I THINK IT WAS 3.5 MILLION INTO PSPRS FROM THIS ACCOUNT, LEAVING US WITH THE BALANCE THAT CURRENTLY SITS THERE SO IT STARTED OUT AROUND 4 MILLION. IT'S 300 AND CHANGE RIGHT NOW. BUT YOU'RE GOING TO SEE IT IN THE REPORTS MOVING FORWARD IN A LINE ITEM COMING OUT OF MIP, BUT IT HAS NEVER BEEN RECORDED IN THERE PER SE AND REPORTED MONTHLY LIKE WE SHOULD BE. SO THAT'S WHY YOU'RE SEEING JUST THOSE DOCUMENTS, BECAUSE WE'RE IN THE PROCESS OF BUILDING IT ALL OUT IN MIP.
OKAY, SO THE TAX REVENUE, YOU HISTORICALLY HAVE SEEN A SPREADSHEET THAT SHOWS A CONGLOMERATION OF THE DATA COMING OUT OF PIMA AND PINAL COUNTY. WE'RE SHOWING YOU ACTUAL SCREENSHOTS OF THE SOFTWARE. THINGS TO THINK OF REAL QUICK, JUST HIGHLIGHTING BEFORE WE MOVE ON DOWN THERE AT THE BOTTOM WHERE YOU SEE THAT RED LINE, WHICH LIKE $14,000 EARLIER WHEN I TALKED ABOUT CLOSING THE BOND ACCOUNT.
AND WIRING THAT MONEY BACK TO THE COUNTY. THAT RED LINE DOWN THERE AT THE BOTTOM IS WHERE WE WIRED THE MONEY BACK INTO THE COUNTY. SO IT'S SHOWING THE $14,000 COMING IN THE PINK AND GREEN BOXES ON THERE WILL COINCIDE WITH THE PINAL COUNTY SLIDE WE'RE GOING TO SHOW HERE IN A SECOND, WHERE IT'S PINAL COUNTY REGULAR REVENUE AND PINAL COUNTY BOND REVENUE COMING INTO THE PIMA COUNTY LINE ITEM, OR THE PIMA COUNTY TAX REVENUE.
BASICALLY, I'M SURE YOU ALL KNOW THIS, BUT JUST TO REFRESH PINAL COUNTY COLLECTS THE TAX MONEY. AND THEN THEY SEND THE PREVIOUS TAX MONEY TO THE PREVIOUS MONTH'S TAX MONEY TO PIMA COUNTY. AND PIMA COUNTY HOLDS ALL OF OUR TAX REVENUE. SO PINAL ALWAYS HAS SOME MONEY IN IT BUT IT IS ONLY THE MONEY THAT THEY COLLECTED IN THE CURRENT MONTH THAT SITS THERE TILL THE NEXT MONTH WHEN IT'S TRANSFERRED.
OVER TO PIMA. SO THAT'S WHAT THIS IS. THE MAJOR ACCOUNTS INSIDE OF PIMA COUNTY THE STATEMENT THEY SEND IS VERY CONVOLUTED, VERY LONG, AND IT'S AN EXCEL SPREADSHEET. THIS IS THE BEST WAY TO GET IT TO YOU TO WHERE YOU CAN VISUALLY SEE IT WITHOUT BEING OVERWHELMED WITH DATA PIMA COUNTY SENDS EVERYTHING, INCLUDING IF FROM 15 OR 20 YEARS AGO. THEY HAVE SETTLED THE TAX THING AND WE HAVE COLLECTED 8 CENTS THAT IS A SEPARATE LINE ITEM ON AN EXCEL SPREADSHEET MAKING THAT BASICALLY ABOUT 7 PAGES AND HUNDREDS AND HUNDREDS OF LINES ON THE AND THE ACTUAL EXCEL FORMAT THEY SENT OVER. I GOT FIVE CENTS. YOU GUYS GOT MORE THAN I DID.
[01:30:09]
TAX COLLECTION. THE GREEN IS THE BOND TAX COLLECTION YOU CAN SEE LIKE JUST POINTING OUT. THERE'S ONE THAT'S NEGATIVE 321 FROM 08 SO SOMEWHERE PINAL SETTLED SOMETHING FROM 08 AND THEY TOOK $321 OUT OF OUR ACCOUNT BECAUSE THEY GAVE IT BACK TO A TAXPAYER SO THOSE ARE THE KIND OF THINGS THAT WE HAVEN'T NECESSARILY SHOWED IN THE PAST THE NUMBERS HAVE BEEN THE TOTAL NUMBERS, YOU KNOW, WE'RE TRYING TO CLEAN ALL THAT UP IN MIP AND HAVE IT ACTUALLY IN THERE. SO IT'S VISIBLE OKAY.COME ON DOWN, SHUFFLE SO SHELBY'S GOING TO GO THROUGH THE AMBULANCE BILLING NOW.
WE HAVE NOT REACHED OUT TO THESE VENDORS TO HELP US GET THESE REPORTS DIRECTLY OUT OF THE SYSTEM.
SO SOME OF THIS IS US PULLING DATA OUT, GIVING IT TO YOU FOR NOW UNTIL WE GET SOME MORE OF THE CLEANUP DONE, BECAUSE WE CAN'T DESTABILIZE A FOURTH SOFTWARE IN THE PROCESS THE RETURN ON THAT VALUE OF MAKING THAT CHANGE IS NOT QUITE THERE YET. ONCE WE GET MIP BETTER THAN OUR NEXT THING IS GETTING REPORTS DIRECTLY OUT OF THE BUILDING BRIDGE IMAGE TRANSFORM GOOD MORNING, MADAM CHAIR, MEMBERS OF THE BOARD.
OUR AMBULANCE SLIDES WILL BE A LITTLE BIT DIFFERENT. THERE'S SOME INFORMATION THAT WE HAVEN'T REPORTED IN THE PAST. WE'VE ALWAYS KIND OF REPORTED OUR NET CHARGES, OUR NET COLLECTIONS. THIS IS GOING TO KIND OF GO OVER OUR GROSS CHARGES AND THEN WHAT WE HAVE TO WRITE OFF FOR THE MONTH OF JULY, WE COLLECTED 493,224. WE'D BILLED 598 TRANSPORTS. THAT'S AVERAGING ABOUT 19 A DAY. ON THE RIGHT-HAND SIDE, YOU'LL SEE A COMPARISON OF LAST YEAR. SO OBVIOUSLY, THE TRIANGLE UP IS HIGHER. SO WE DID HAVE A HIGHER TRANSPORT COUNT LAST MONTH, HIGHER REVENUE. OUR GROSS CHARGES BUILD IS OUR RATE FROM THE STATE. WE DO HAVE MANDATED WRITE-OFFS THAT WE HAVE TO DO MEDICARE, MEDICAID FOR REFERENCE, WE HAVE 72% OF OUR TRANSPORTS WERE MEDICARE, AND 9% WERE MEDICAID, SO THAT'S WHY YOU SEE THOSE MANDATED WRITE-OFFS OF $652,000. IS THAT AVERAGE FOR WHAT WE NORMALLY SEE? YEAH, SO IT DEPENDS ON OUR TRANSPORT LIKE DEMOGRAPHIC, WHAT OUR PAYER. WE DO HAVE A HIGH MEDICARE DEMOGRAPHIC. SO IT IS UP 13% FROM LAST YEAR. IT IS, OKAY.
YOUR NET CHARGES BILLED, THOSE ARE THE… THAT'S THE MONEY THAT WE CAN COLLECT, $543,000.
IN THE PAST, WE'VE NEVER REALLY REPORTED MEMBERSHIP INFORMATION. SO AT THE BOTTOM YOU'LL SEE OUR MEMBERSHIP ENROLLMENTS FOR THE MONTH. THAT'S 151. THAT'S KIND OF A ROLLOVER BECAUSE OUR MEMBERSHIP GOES BY OUR FISCAL YEAR. IT STARTS WE DID HAVE A LITTLE BIT OF LATE START WITH OUR FEES THAT CAME FROM ARIZONA STATE. SO WE COULDN'T SEND OUT OUR INVOICES UNTIL 7-1. IT IS STILL DOWN, BUT OUR GOAL IS TO REALLY GET ALL OF OUR MEMBERSHIP ENROLLMENTS WITHIN JUNE.
SO THIS IS THE SLIDE THAT I WAS TALKING ABOUT. THIS IS WHERE YOU'RE GOING TO SEE FOR THE NET CHARGES BUILD, WE CAN COLLECT AROUND $543,000. YOU'LL SEE AS THE YEAR GOES ON HOW MUCH WE'RE COLLECTING WITHIN THAT SAME MONTH. WITHIN THE NEXT MONTH, MONTH THREE, AND THEN
[01:35:02]
SO FORTH. SO WE'LL GIVE YOU THE DOLLAR AMOUNT AND THE PERCENTAGE. SO OF THE JULY TRANSPORTS, WE COLLECTED 18% OF THAT MONEY THAT WE ARE ABLE TO COLLECT.SO THERE'S NOT A LOT OF DATA ON THIS, BUT AS THE YEAR GOES ON, YOU'LL SEE IT GROWING.
AND IN THE PAST, AGAIN, WE'VE NEVER REALLY REPORTED OUR COLLECTION AGENCY INFORMATION. SO THIS IS THE MONEY THAT AFTER WE RUN OUR FULL CYCLE IN THE BILLING DEPARTMENT, WE SEND IT OUT TO A COLLECTION AGENCY. THIS IS NOT SOMETHING THAT WE WORK ANYMORE.
IT'S JUST MORE INFORMATIONAL PURPOSES. SO IN THE MONTH OF JULY, WE SUBMITTED 24,532 TO OUR COLLECTION AGENCY THEY COLLECTED ABOUT 4,500 NRPS WERE $853 FOR THE WORK THAT THEY'VE DONE TO COLLECT THAT MONEY.
THE COMPARISON, AGAIN, IS ON THE RIGHT-HAND SIDE FROM LAST YEAR. THIS NUMBER IS GOING TO REALLY FLUCTUATE JUST BECAUSE WE'VE HAD A LOT OF OPERATIONAL CHANGES. WE WERE KIND OF SWINGING FROM ONE END TO THE OTHER, SO WE WERE EITHER FULL FORCE ON FRONT END BILLING OR FULL FORCE ON BACK-END BILLING MY TEAM IS AMAZING NOW AND THEY ARE ROCKING IT EVERY DAY. THEY'RE ABLE TO TOUCH EVERYTHING. SO AS THE YEAR GOES ON AND THEN NEXT YEAR YOU'LL SEE THESE NUMBERS A LITTLE BIT STEADY RATHER THAN DOWN 71%. THAT LOOKS REALLY EXTREME, BUT IT'S REALLY JUST THE WAY WE WERE OPERATING LAST YEAR IS JUST FLUCTUATING BACK AND FORTH, SO THAT'S ALL I HAVE. IF YOU HAVE ANY QUESTIONS. THANK YOU.
THAT'S GOOD. THANK YOU SO MUCH. THANK YOU.
THIS IS THE PRINTOUT EXACTLY FROM THE STATE SITE WHERE WE SUBMIT ALL OUR BILLS TO. EVENTUALLY IN OUR AR PROCESS WHERE WE'RE BUILDING OUT THE AR MODULE, ALL OF THE EXPENSES WILL BE BUILT INTO MIP.
WHERE YOU'LL SEE MORE OF A BREAKDOWN SIMILAR TO WHERE YOU SAW BEFORE WHERE SOME OF IT'S THE THE ADMINISTRATIVE FEE, THE FEE FOR THE EMPLOYEES, THE FEE FOR THE VEHICLE, AND THE FEE FOR EXPENSES. BUT RIGHT NOW THIS IS ALL THE DOCUMENTS THAT WERE SUBMITTED IN THE MONTH OF JULY TO THE STATE AND THEIR CURRENT STATUS. YOU CAN NOTICE ON THE MY RIGHT-HAND SIDE OF THAT IS YOU'LL SEE WHERE WHERE IT SAYS REIMBURSEMENT COMPLETE. THAT MEANS THE STATE HAS SENT US THE REVENUE OBVIOUSLY, YOU CAN SEE THE ONES DOWN AT THE BOTTOM WHERE IT SAYS THEY'VE BEEN APPROVED BY ME, WHICH MEANS THEY'RE NOW AT THE STATE BEING REVIEWED TO MAKE SURE THAT THEY'RE OKAY. USUALLY IT TAKES ABOUT 1 TO 2 TIMES, MOSTLY 2 TO GET THROUGH THE STATE BECAUSE THEY WILL THEY'RE VERY DILIGENT ABOUT MAKING SURE THEY READ EVERYTHING EXACTLY, AND WE DO SPEND A LOT OF TIME DEALING WITH THEIR IDIOSYNCRASIES, BUT I GET THE POINT BEHIND WHAT THEY'RE DOING. IT'S JUST SOMETIMES WE IT'S A LITTLE BIT MORE DETAIL-ORIENTED THAN I THINK THEY NEED TO BE, BUT THAT'S A DIFFERENT ARGUMENT FOR A DIFFERENT DAY.
SO THAT'S WHERE WILDLAND STANDS CURRENTLY AND THEN THE LAST SLIDE IS BASICALLY OUR ACTION ITEMS. WE'RE STILL WORKING EVERY DAY TO COMPLETE THE JULY DATA.
THE WALKER ARMSTRONG AND US ARE WORKING TOGETHER TO GET THE CLEAN BALANCES IN THERE. AS SOON AS THE RECONCILIATION IS DONE ON BOTH ORGANIZATIONS, BECAUSE REMEMBER, WE HAVE THINGS FROM THE ORGANIZATION BEFORE JULY AND AFTER JULY THAT HAVE TO BE RECONCILED WE'LL GET THE FINAL BOARD PACKET OUT TO THE JULY BOARD PACKET OUT TO THE BOARD AND THEN AS ALWAYS, WE'RE AVAILABLE IF YOU NEED TO COME IN BECAUSE YOU WANT TO ASK QUESTIONS. WE'RE ALWAYS AVAILABLE TO ANSWER YOUR QUESTIONS AND SIT DOWN AND GO THROUGH ANYTHING WITH YOU. I APPRECIATE THE WILLINGNESS OF THE BOARD TO DEAL WITH THE ADDED STRESS OF NOT HAVING EVERYTHING AT THEIR FINGERTIPS AS WE'RE MOVING THROUGH THIS PROCESS. BUT OUR ULTIMATE GOAL IS TO MAKE SURE THAT EVERYTHING WE PRESENT IS TRANSPARENT, REPEATABLE, AND
[01:40:01]
GIVES THE BOARD THE ABILITY TO SLEEP WELL AT NIGHT KNOWING WE'RE BEING FINANCIALLY RESPONSIBLE. SO THAT IS THE END OF MY PRESENTATION, UNLESS YOU HAVE QUESTIONS.ANY QUESTIONS? SEEING NONE, THANK YOU. THANK YOU SO MUCH FOR ALL OF THE WORK THAT YOU'RE DOING. I'VE BEEN GRANTED, YOU KNOW, I'VE BEEN WATCHING THE WORK THAT'S GOING ON IN MIP AND I'VE BEEN SEEING ALL OF THE WORK THAT YOU AND YOUR STAFF HAVE BEEN DOING TO CLEAN UP ACCOUNTS.
AND HELP US TO BE RESPONSIBLE STEWARDS OF THE TAXPAYERS' MONEY. AND I WANT TO PUBLICLY COMMEND YOU AND YOUR STAFF AS MUCH AS I CAN, BECAUSE I KNOW THE HARD WORK AND DILIGENCE IS GOING INTO THIS, AND I KNOW THE CHALLENGES THAT YOU ARE MEETING WITH ALL OF THE EXPERTISE IN THAT WHOLE SIDE OF THE BUILDING AND ALL OVER THE DEPARTMENT. ERIC HAS, AND WITH YOU AS WELL. SO THANK YOU AGAIN. I CAN'T COMMEND YOU GETTING DOWN INTO THE WEEDS A LITTLE BIT AS I CAN WITH BEING THE BOARD CLERK I SEE A LOT OF THE WORK THAT YOU ARE ALL DOING, AND I CAN'T TELL YOU HOW MUCH APPRECIATION THAT I HAVE FOR YOU, SO THANK YOU. YEAH, AND WE WE APPRECIATE YOUR FLEXIBILITY BECAUSE JUST BY YOU WILLING TO GET INTO MIP AND DO SOME OF THOSE FUNCTIONS IS TAKING A LOT OF TIME OFF OF PEOPLE'S PLATES SO THEY CAN FOCUS ON OTHER THINGS AND THAT FOR A NON-PAID WORK POSITION, WE REALLY DO APPRECIATE YOU DIVING IN LIKE THAT. THANK YOU.
OKAY, ITEM NINE, FEATURE AGENDA ITEMS. DOES ANYBODY HAVE ANYTHING THEY'D LIKE TO HAVE ON A FUTURE AGENDA? WE HAVE TO MAKE A MOTION AS A FINANCIAL I DON'T THINK WE APPROVE IT TODAY. DO WE? I THOUGHT WE DIDN'T MAKE ANY NO, BUT BOARD MEMBER OUTLAW HAD THE CORRECT THING TO MAKE A MOTION TO DID YOU WANT TO REPEAT THAT BOARD MEMBER? I THINK, AND CORRECT ME, I BELIEVE WHAT WE NEED TO DO PROCEDURALLY IS RECOMMEND THAT THE THE LIVE FINANCIAL BE APPROVED WITH THE AUGUST FINANCIALS IN SEPTEMBER I'D LIKE TO MAKE THAT MOTION. OKAY.
IS THERE A SECOND? SECOND. WE HAVE A MOTION AND SECOND.
NOTHING. ALL RIGHT, I'LL ACCEPT A MOTION TO ADJOURN. IS THERE A SECOND? ALL IN FAVOR SAY AYE. AYE. OPPOSED, NO. MOTION PASSES. THANK YOU. THANK YOU ALL FOR BEING HERE TODAY.
* This transcript was compiled from uncorrected Closed Captioning.